ScS

Vendor Administrator, Sunderland (Head Office)

Position posted on 2018-04-06 14:05:38

Hours: 37.5 hours over 5 days

Salary: meets national minimum wage

Reporting Relationships:

Reports to Supply Chain Manager at Head Office in Sunderland

Role Summary:

Coordinate supplier booking in of Sales Orders and Flooring orders.

Handling queries from Store and Distribution Teams.

Logging of incorrect deliveries with suppliers and securing collect references along with the administrative

role.

Supporting the work in all areas of the Vendor Team.

Liaise as appropriate with other Team Members, Branch, Distribution Centre's and Head Office Personnel , and with key personnel at suppliers.

Core Performance Areas:

Co-ordination of the day to day running of the Sales Order function, ensure daily tasked are carried out and priorities are dealt with immediately. You will report in detail to the Supply Chain Manager. Coordinating the day to day running of the Sales Order function, ensure daily tasked are carried out and priorities are dealt with immediately. You will report in detail to the Order Chase Manager.

Booking In

Review and process supplier booking requests Furniture & Flooring

Confirm bookings to supplier

Check import container detail via Shipping Websites

Confirm import bookings

Queries Store & Distribution

Review Store queries, review and respond accordingly

Review Distribution queries, review and respond accordingly

Incorrect Deliveries

Manage incorrect delivery claims

Log with supplier ensuring all relevant details

Manage and secure collect reference

Update Account and store accordingly.

Other

Typing letters, e-mails and documents

Taking and action voice mails

Filing

Supporting manager as required

Undertakes, as required, other duties in keeping with the general nature of the position

Personal Qualities:

Ability to multitask

Good organizational skills and attention to detail

Maintains a consistently smart and professional image

Excellent telephony skills

Demonstrates good communication and interpersonal skills

Illustrates the ability to effectively contribute in a team environment

Can-do, will-do attitude

Work to tight timescales and deadlines

Personal commitment and enthusiasm

Able to cope with changing priorities and tasks

Excellent level of grammar and spelling

IT literacy is also essential with an understanding of the following systems.

MS Excel to prepare analysis

MS Word to prepare reports and letters

MS Outlook – E-mail, Calendar, Tasks and Contacts

Voice mail

World Wide Web

This is the job for me! So what next?

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