Purchase Ledger Manager, Sunderland (Head Office)

Position posted on 2018-01-12 16:52:04

Hours: 37.5 hours over 5 days

Salary: £30,000 plus benefits (Negotiable DOE)

Role Summary:

Managing and developing the purchase ledger function to ensure that all suppliers are paid accurately and within agreed terms.  This person will play a key role in a fast pace and growing plc business, and develop the department into a best in class function.


Core Performance Areas:

  • Day to day management of all aspects of the purchase ledger function, ensuring the integrity of the ledger and ensuring best practice in all aspects of the function.
  • Carry out 1:1’s with all team members, identifying staff training and development requirements. Create Personal Development Plans (PDP) with all staff setting agreed objectives to assist with their development.
  • Direct Line Management of the purchase ledger team (a team of 8) ensuring everyone is working to a clear plan in order that all invoices are processed (via Electronic Data Interchange or manually) and paid in timely and accurate manner, within terms agreed with supplier.
  • Production of weekly and monthly departmental KPI report to monitor function performance and conduct regular debriefs with the CFO and Financial Controller in relation to the report.
  • Monthly review with Purchase Ledger Supervisor of all stock supplier payment reconciliations and subsequent detailed review of all outstanding queries. Ensuring any agreed actions are executed by the agreed timescales.
  • Overseeing weekly/monthly supplier calls to ensure any in query amounts are monitored, reviewed and resolved in a timely manner. Purchase Ledger Manager to complete vendor scorecard and provide update to Financial Controller.
  • Conduct sample reviews on non-stock invoices to ensure accuracy. Review overall process to ensure it is fit for purpose and adheres to company policy.
  • Understand and oversee all supplier payments onto the system, in line with clear control procedures.
  • Conduct timely reviews of all process’s/procedures within the Purchase Ledger department to ensure consistency and best practice is operated by the team.
  • Liaise with Management Accountant to ensure the timely cut off of the purchase ledger on a monthly basis, ensuring all invoices processed to the invoice register in line with accounts timetable.
  • Undertake, as required, project work and/or other duties to include participating in finance team meetings and liaising with Head Office and Distribution Centre contacts. 


Personal Qualities / Qualifications:

  • Previous experience in staff management within a purchase ledger function is essential.
  • Priority setting and leadership experience, in a fast paced environment.
  • AAT Qualified (or equivalent) is essential.
  • Ability to work under pressure with high accuracy, whilst being flexible in approach.
  • Experience of Continuous Improvement environment.
  • Ability to liaise with suppliers to enhance the working relationship with ScS.
  • A sound appreciation and knowledge of a computerised purchase ledger system.

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